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What we build, and how it runs.

Two sample workspaces you can click through, websites we have built, and how agents, skills and your everyday apps fit together.

Live vs Illustrative: Client sites and change stories are live production systems. Sample workspaces, roadmap excerpts, and workflow examples use illustrative data—no fabricated metrics, just clean demonstrations of real capabilities.

Selected live client builds

Verified change stories

Real constraints and what was built to remove them — zero fabricated metrics.

1

Building supply — operations workspace

Music City Building Supply · Nashville

The constraint: Inbound calls, quotes, product data, and promotions each arrived through separate channels. Follow-up depended on someone remembering.

What was built: A workspace connecting customer history, call records, quote conversion, product catalog, and promotion tools—so the same data isn't retyped across quotes, orders, and marketing.

Human review gate: A person converts each quote into an order and approves every promotion send with live preview.

2

Interior design practice — identity migration

AKA Interiors · Middle Tennessee

The constraint: Established practice changing its name needed its public presence to move without losing the URLs search engines already knew.

What was built: Rebuilt public site under new identity with path-for-path redirects, plus content workspace where headings, text, and images are edited in place—routine copy changes need no developer.

Today: The site reflects current practice. Enquiries land in the same workspace as the project records they become.

3

Specialty e-commerce — owned storefront rebuild

Regional specialty retail

The constraint: Growing catalog on rented e-commerce platform with escalating fees and no way to connect order data to internal operations.

What was built: Fast owned storefront with inventory sync, order processing pipeline, and shipping integration—one product record feeds both public catalog and internal fulfillment.

Human review gate: Inventory thresholds flag for review; order confirmation and shipping notifications show preview before send.

Sample operations workspaces

Unnamed examples with made-up data. Pick a module, open a row, then approve, hold or request an edit.

Building-Supply Operations Workspace

Supplier offers are taken in, quotes become orders and loads, and nothing goes out until a person approves it.

Your Business Name · Supply Operations

Live syncOps lead

Open Quotes
7
Loads Scheduled
3
Awaiting Sign-Off
24
Synced Apps
5
Agent running
Incoming email Email

Highlights show what the agent pulled out.

Products

6 products

Field match83%

Terms

Net terms noted

Field match85%

Window

Spring season

Field match95%
Awaiting review4m ago

Skills, agents and your apps

Skill

A repeatable playbook: the steps for one kind of job, written down so it gets done the same way each time.

Agent

A worker that runs playbooks across your business apps, and stops at human review gates before anything important goes out.

Example workflows

New inquiry to reviewed follow-up

  1. 1. GmailAgent reads the inquiry
  2. 2. HubSpotContact record updated
  3. 3. CalendlyFollow-up times proposed
  4. 4. SlackHuman review gate
  5. 5. GmailApproved reply sent

Examples of tools we can assess and connect

Subject to access and plan support. We look at what each tool offers and tell you plainly what's possible.

  • Gmail
  • Outlook / Microsoft 365
  • QuickBooks
  • Google Sheets
  • Microsoft Excel
  • HubSpot
  • Salesforce
  • Slack
  • Microsoft Teams
  • RingCentral
  • Stripe
  • Square
  • Shopify
  • DocuSign
  • Google Calendar
  • Calendly
  • Google Drive
  • Dropbox
  • Notion
  • Airtable
  • Jobber
  • Webhooks & legacy portals

Logos are trademarks of their owners. Showing them does not imply a partnership or endorsement.

Illustrative Roadmap Excerpt

$1,500 AI-First Business Roadmap

What you walk away with after Step 2—100% credited toward build if you move forward, yours to keep either way.

Bottleneck rank

The costly constraints in priority order, with honest feasibility notes—what's automatable, what needs a person, and what to skip.

Seat & software ledger

Current tool inventory with licensing costs, overlaps, and consolidation opportunities. No invented savings—just what's duplicate.

Tool connection map

Which existing tools can be wired together, what each API actually offers, and where human approval gates must sit.

Build-vs-buy recommendation

Honest assessment of whether to build custom, buy SaaS, or hybridize—with cost and maintenance tradeoffs for each path.

The roadmap is yours to keep whether you build with us or not. The $1,500 is credited in full toward Step 3 if you move forward.

Service verticals — detailed scope

Concrete deliverables, clear boundaries, and honest limitations for every offering.

Websites & Creative Studio

Look credible, move fast, and produce standout media in-house.

Owned Website Rebuilds & Migrations

Fixed Scope

Move your site to owned infrastructure without losing search position. Includes path-for-path redirects from old URLs, metadata preservation, mobile optimization, and speed tuning.

Scope boundaries:

Covers technical migration and redirect mapping. Content rewrites, design overhauls, and ongoing SEO work are separate scopes.

Video & Motion Effects Factory

Fixed or Monthly

Promo reels, product and social ads, After Effects motion graphics, kinetic typography, and scored music and SFX, made from raw phone clips or from scratch.

Scope boundaries:

Fixed scope: bounded deliverables with clear revision rounds. Monthly: recurring creative pipeline with human review before every publish.

Photo & Product Imagery Studio

Fixed or Monthly

Studio-grade product and lifestyle photography, catalog cleanup and staging, and ad-ready creative without a traditional shoot.

Scope boundaries:

Fixed scope: one-time campaign or product launch. Monthly: ongoing cadence for sustained social, email, and paid campaigns.

3D Modeling & Interactive Web

Fixed or Monthly

Custom Three.js and WebGL scenes, 3D product renders, and architectural or environment visuals. Concept 3D/CAD visuals are for marketing and visualization, not stamped engineering drawings.

Scope boundaries:

Fixed scope: bounded deliverable for campaign or site feature. Monthly: ongoing interactive development and refinement.

Brand, Graphic Design & Copy

Fixed or Monthly

Logos and brand systems, pitch and sales collateral, landing pages, SEO and AEO articles, and email campaign copy in your voice.

Scope boundaries:

Fixed scope: rebrand, campaign launch, or site build. Monthly: ongoing content and design support.

Where your system runs — and who looks after it

Turnkey frontier cloud

Managed for you

Anthropic, OpenAI, xAI

  • Claude / Anthropic
  • OpenAI
  • xAI
  • Managed cloud
  • Fastest to launch
  • Strongest frontier models
  • The provider runs the servers
  • Your data goes to that provider under its terms
  • Pricing and features are theirs to change

Kickfire helps you weigh those tradeoffs honestly and builds and wires whichever setup fits.

Logos are trademarks of their owners. Showing them does not imply a partnership or endorsement.

Questions people ask

Do Quick Wins require the $1,500 AI-First Business Roadmap?

No. Quick Wins are fixed-scope projects priced on your free discovery call. The $1,500 Roadmap is for planning a full operating system — if you already know the one thing that needs fixing, you can start there.

What do I actually get from the $1,500 business audit—and what if we don't build together?

The audit is a deep, hands-on look at how work actually moves in your business, not a sales pitch. You get a complete written AI-First Business Roadmap: ranked bottlenecks, the exact tools and connectors, security and human-approval gates, honest build-versus-buy calls and a phased rollout plan. It is yours to keep with no lock-in, so you can run it with your own team or another shop. If you build with Kickfire, 100% of the $1,500 is credited toward your build.

Why a custom vertical workspace instead of off-the-shelf software?

Off-the-shelf tools are built for the average business. A workspace built around how you quote, schedule and follow up fits your daily work, and agents can work inside it. When an existing tool already does the job, we connect to it instead.

Can you connect legacy portals or industry apps that have no clean API?

Often, yes, but it depends on the app. We look at what each one offers: exports, email notifications, file drops or a supported connection. We tell you plainly when a step will stay manual.

How do human-in-the-loop approvals work day to day?

Agents prepare drafts and changes. Anything that goes to a customer, publishes, or changes your records waits in a review queue. A person approves, holds or asks for an edit, and only then does it go out.

Managed cloud platforms or self-hosted runtimes: which should we pick?

Managed platforms are the fastest to launch and run the servers for you, with your data handled under the provider's terms. Self-hosting gives more control over where data lives but means real maintenance. We help you weigh the tradeoffs.

Can we keep our existing QuickBooks, CRM and email?

Yes. Most of the time the goal is to leave your tools in place and have agents work inside them, so nobody has to rip and replace.